Expense and compensation regulation
1. Principle
Section titled “1. Principle”Board service is performed in an honorary capacity. The association reimburses effective, necessary, and documented expenses incurred in the interest of the association’s purpose.
2. Expenses
Section titled “2. Expenses”Reimbursable in particular are:
- necessary travel costs;
- accommodation costs at association-related events;
- meal costs within a reasonable scope;
- fees for domains, hosting, software, archiving, or technical infrastructure;
- costs for notarial services, the commercial registry, banking, accounting, or legal review;
- communications and event costs;
- other purpose-bound expenses approved by the Board.
Expenses must be submitted in a timely manner with receipts.
3. Non-reimbursable costs
Section titled “3. Non-reimbursable costs”Non-reimbursable in particular are:
- private expenses;
- luxury or representation costs without a clear association purpose;
- costs without a receipt, unless a comprehensible exceptional case applies;
- expenditures that primarily serve an individual person or institution;
- expenses that violate the statutes, purpose, or non-profit status.
4. No compensation for special services
Section titled “4. No compensation for special services”The members of the Board serve in an honorary capacity. Compensation for special or operational services is excluded (Art. 15 of the statutes).
The exclusion also applies to engagements of Board members and of persons close to them.
5. Recusal
Section titled “5. Recusal”Persons whose own expenses, or those of persons close to them, are concerned do not take part in deliberation and decision-making.
6. Documentation
Section titled “6. Documentation”All expenses are recorded traceably in the accounts. The Board may submit an aggregated overview to the General Assembly.